# Which Version of Excel Do I Have, and Can It Import PDF?

- Author: CheapBankConvert (https://cheapbankconvert.com)
- Published: 2026-10-17
- Category: Free tools you already own
- Canonical: https://cheapbankconvert.com/blog/which-version-of-excel-do-i-have

> Which version of Excel do you have? Find it in two clicks, see whether it can import a PDF statement, and avoid paying for an upgrade you do not need.
To see which version of Excel you have, open Excel and choose File, then Account. The Product Information panel shows the product name, and About Excel adds the build and 32-bit or 64-bit. On a Mac, open the Excel menu and choose About Excel. "Microsoft 365" means a subscription; a year means a one-time purchase.

## Which version of Excel do I have on Windows?

On Windows, the version of Excel you have is shown under File, Account, in the Product Information section. Microsoft's guide to [finding what version of Office you are using](https://support.microsoft.com/en-us/office/what-version-of-office-am-i-using-932788b8-a3ce-44bf-bb09-e334518b8b19) says the panel shows the product name and, in some cases, the full version number. If Account is missing, look for Help in the same menu.

For the exact build, click About Excel on that same screen. Microsoft says the dialog shows the full version number and whether the copy is 32-bit or 64-bit.

Write down two things: the product name, for example "Microsoft 365 Apps for business" or "Office Home 2021", and the version number. The name tells you what you bought. The number tells you how up to date the copy is.

## Finding the Excel version number on a Mac

On a Mac, the Excel version lives in the app menu, not in File. Open Excel, click Excel in the menu bar at the top of the screen and choose About Excel. Microsoft's guide says this dialog shows the version number and the license type.

The license line is the useful part. It says either that the copy comes with a Microsoft 365 subscription or that it is a one-time purchase, such as Office 2019 for Mac. Microsoft's own example shows version 16.18 with a one-time Office 2019 license.

Do not judge a Mac copy by the version number alone. Mac versions of Excel have all been numbered 16 point something for years, across both subscription and one-time copies, so the license line is what separates them.

## Reading an Excel version name: subscription or one-time purchase

The product name tells you whether your Excel is a subscription or a one-time purchase, and that decides whether you get new features. Subscription names include "Microsoft 365". One-time purchase names carry a year, such as Office 2019 or Office 2024. The table below maps common names to what they mean for statement work.

| Name you see | Kind of license | Power Query and PDF import |
| --- | --- | --- |
| Microsoft 365 (Windows) | Subscription | Power Query built in; PDF listed |
| Microsoft 365 (Mac) | Subscription | Power Query built in; no PDF source listed |
| Office 2021 or 2024 (Windows) | One-time purchase | Power Query built in; PDF not covered by Microsoft's table, so check the ribbon |
| Office 2016 or 2019 (Windows) | One-time purchase | Power Query built in as Get & Transform; PDF not ticked |
| Office 2016 or 2019 for Mac | One-time purchase | No Power Query, per Microsoft |
| Office 2013 or 2010 (Windows) | One-time purchase | Only through an old, deprecated add-in |

The Power Query column comes from Microsoft's page [about Power Query in Excel](https://support.microsoft.com/en-us/office/about-power-query-in-excel-7104fbee-9e62-4cb9-a02e-5bfb1a6c536a), which states, for example, that there is no Power Query support in Excel 2016 and 2019 for Mac. The PDF entries come from Microsoft's [table of Power Query data sources by Excel version](https://support.microsoft.com/en-us/office/power-query-data-sources-in-excel-versions-e9332067-8e49-46fc-97ff-f2e1bfa0cb16).

## Can my Excel version import a PDF bank statement?

Your Excel version can import a PDF bank statement if the Data tab shows Get Data, From File, From PDF. Microsoft lists that connector for Microsoft 365 on Windows, not for Office 2016 or 2019 and not for Excel on a Mac. The ribbon check settles it in under a minute, so do it before you consider an upgrade.

The full check, step by step, is in [checking your Power Query ribbon in one minute](/blog/is-power-query-free#checking-your-power-query-ribbon-in-one-minute). In short, open the Data tab, click Get Data, then From File, and look for From PDF. If it is there, try it on a statement PDF you downloaded from your bank. The import reads text PDFs only. A scanned page gives nothing.

If From PDF is not there, an upgrade is not the only answer. Some free routes need no Excel feature at all:

- **OneNote's picture text.** OneNote can read text from a printout of a PDF, which helps with short scans. The steps are in [extracting text from a PDF with OneNote](/blog/onenote-extract-text-from-pdf).
- **Open source extractors.** Free programs can pull tables from text PDFs if you are willing to install them. [Open source PDF to Excel converters](/blog/pdf-to-excel-converter-open-source) compares them and their setup time.
- **A per-statement converter.** [CheapBankConvert](/get-started) is getting ready to open with one-time prices per statement and a free 2-page preview, which can cost less than a year of a plan you would buy for one feature.

## Excel version edge case: the copy on a work laptop

A work laptop often has the newest Excel, with From PDF ready to go, but that copy is licensed to your employer. Using it for your own bank statements may break your employer's rules, and it puts your personal finances on a machine your company manages and can inspect.

Check the product name under File, Account. A name such as "Microsoft 365 Apps for enterprise", tied to your work email, means the license belongs to the company. Before you use it for anything personal, read [using work Microsoft Office for personal use](/blog/use-work-microsoft-office-for-personal-use), which covers what the license terms and your IT team may say.

Think about the files too. A converted statement can end up as evidence later, for example when a lender or landlord asks for one. [What a proof of funds bank statement must show](/blog/proof-of-funds-bank-statement) explains why the bank's original PDF, not your spreadsheet, is usually the document they want. Keep that original on your own device, whichever Excel you use for the rows.